Outdoor weddings in tents can be some of the most beautiful but at the same time one of the most challenging weddings. It basically comes down to a choice about the style of wedding you want. If you want to rent all the flooring, fancy lights, flowers, caterers and tables and chairs you can expect to have it cost about as much as a hotel or venue reception.
When choosing to have a tent wedding make sure you take into consideration the space. You need a field or yard big enough to accommodate the tent. They come in a variety of styles, but you will need a tent roughly 46 by 66 feet for 125 guests to have a formal sit down meal. Go into the space with a red string ( so you can see it in the grass) and measure out the size you think you will need. Then discuss with the rental company about what you can do with the available space. You can also tell them the number of guests you will be having and they can tell you what size space you will need. They can make a trip to the site to help you plan if needed. Tents usually are erected 2 to 3 days before the wedding as to give some time to set up and decorate.
Also don’t forget, that if you are having a dance floor, buffet tables, bar, band or DJ, they also need to have a space in the tent. The tent will be empty so don’t forget to take into consideration that you need to tables, chairs, lighting, flowers, linens ect. to have the wedding meet your style expectations.
Brides are always saying they don’t need a planner because they have someone at the venue taking care of things for them. Are they doing the same job? No they actually are not. For those who are unfamiliar with the differences between a venue coordinator and a wedding planner, it’s important to recognize that they are two different positions each serving their own purpose in the bride and groom’s wedding preparations.
Remember JLo’s famous role in The Wedding Planner where she planned every intricate detail leading up to the wedding day? This person guides the couple through the planning process, from setting a budget to keeping Aunt Sue away from crazy Uncle Ned. The wedding planner will also answer the couple’s questions, assist with contracts and vendor negotiations, help with event design and create a detailed timeline of the wedding day events. Then on the day of the wedding, the planner will coordinate and be there to take care of every last detail from the ceremony to the reception.
If the wedding planner does all of this, what is left for the venue coordinator to do? The venue coordinator ensures everything taking place at the venue is in order. The venue coordinator usually enjoys organizing weddings, but does not have the responsibility of handling all matters for bride and groom. This person will handle the set-up of all tables and chairs, manage the food and beverage provided by the venue, coordinate placement of wedding items with the wedding planner, handle venue parking logistics and manage the venue staff.
Getting organized is probably the most important piece of advice you can have when planning your wedding. Make lists, write out everything, and settle on a definite budget. If you don’t, I truly believe you are setting your self up for a lot of extra stress.
The first thing you should always do is settle on your budget. You need to know how much you can realistically spend. It is so easy to get carried away and lose track of how much you are spending. You find something you think is a good deal on sale, and the next thing you know you have spent more on things that you were not even planning on buying.
Yes, these days brides are keeping all their plans on phones, computers ect. I am one of those people who want a tangible way of organizing. I recommend still keeping a binder of all your wedding details. You can keep everything in there from inspiration pictures, checklists, budget tracking, brochures and anything wedding related. Besides, if you love office supplies and organizing like me you can get a prettiful binder, daily planner and clips to make it even more fun. 🙂
Fall is one of my favorite times of year to decorate. One of the best things about this time of year is that you can incorporate things like apples, pinecones, gourds, sticks and mums that are already in season. They look great and for the most part, are kind to your budget.